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Subcontract Administrator II

Purpose and Scope:

Perform subcontract administration, procurement, and pricing functions during the pre-award, award, and post-award phases of the procurement process. This includes correspondence, negotiations, subcontract generation, contract closeout, file maintenance, and interaction with multiple technical contract managers and external customers. Research, analyze, coordinate, develop and maintain documentation.

Essential Responsibilities:

1. Develop and produce subcontract documentation such as subcontracts agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums justifications, determinations, special contract provisions, representations, certifications, and correspondence.

2. Assist in coordinating, developing, and producing procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions.

3. Assist in evaluating proposals and quotations, determining offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations.

4. Maintain subcontract files, including monitoring and tracking subcontractor deliverables.

5. Review and process purchase requisitions.

6. Compile documentation to establish subcontract files.

7. Conduct subcontract file reviews in support of Government audits.

8. Coordinate with accounting and finance department in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process.

9. Develop and maintain procurement files, including monitoring and tracking subcontractor deliverables.

10. Ensure compliance with governmental law and divisional policies on contracts and procurement.

11. Ensure the management of subcontract file(s), including preparation and control of all modifications and correspondence. Ensure cost or price analysis is conducted and adequately documented.

12. Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel.

13. Maintain a filing system and be responsible for correspondence on contracts and procurement matters.

14. Negotiate terms and conditions with subcontractors.

15. Provide interpretation of contracts.

16. Responsible for communication and correspondence to and from customers regarding subcontract matters.

17. Review and process procurement requisitions.

18. Review cost proposals, including analysis of solicitation requirements and proposal responses.

19. Support small business subcontracting goals, assist in outreach efforts, review small business utilization compliance, and prepare required subcontracting performance reports.

20. Possess knowledge of how subcontractor invoices are processed.

21. Enter subcontracts into the Costpoint accounting system.

22. Maintain suspense file for documents such as Requests for Quote (RFQs), subcontracts, and modifications.

23. Close out subcontracts.

Perform all other position related duties as assigned or requested.

Minimum Position Knowledge, Skills, and Abilities Required:

Bachelor's degree in Business Administration and at least 3 years of job-related experience or equivalent. Good written and oral communication skills and familiarity with word processing, database, spreadsheet programs and integrated software applications are required. Position may require the ability to pass and maintain a Security Clearance.

Work Environment, Physical Demands, and Mental Demands:

Typical office environment with no unusual hazards, occasional lifting to 20 pounds, constant sitting while using the computer terminal, constant use of sight abilities while reviewing documents, constant use of speech/hearing abilities for communication, and constant mental alertness; must possess planning/organizing skills and be able to work under deadlines.

Other Responsibilities:

Safety - Amentum enforces a safety culture whereby all employees have the responsibility for continuously developing and maintaining a safe work environment. As appropriate, each employee is responsible for completing all training requirements and fulfilling all self-aid/buddy aid responsibilities, participating in emergency response tasks and serving on safety committees and teams.

Quality - Quality is the foundation for the management of our business and the keystone to our goal of customer satisfaction. It is our policy to consistently provide services that meet customer expectations. Accordingly, each employee must conform to the Amentum Quality Policy and carry out job activities in compliance with applicable Amentum Quality System documents and customer contracts. Each employee must read and understand his/her Quality Management and Customer Satisfaction responsibilities.

Procedure Compliance - Each employee must read, understand and implement the general and specific operational, safety, quality and environmental requirements of all plans, procedures and policies pertaining to his/her job.

Amentum is proud to be an Equal Opportunity Employer. Our hiring practices provide equal opportunity for employment without regard to race, religion, color, sex, gender, national origin, age, United States military veteran’s status, ancestry, sexual orientation, marital status, family structure, medical condition including genetic characteristics or information, veteran status, or mental or physical disability so long as the essential functions of the job can be performed with or without reasonable accommodation, or any other protected category under federal, state, or local law.

EEO is the Law Poster (http://www1.eeoc.gov/employers/upload/eeoc_self_print_poster.pdf)

EEO is the Law Poster Supplement